FORMANCE is seeking an ExecutiveAssistant & OfficeManager to support our Chief of Staff and HR Manager in a fast-paced, high-performance environment.
You’ll be the operational backbone supporting leadership and helping scale the company.
This hybrid role combines executive support, administrative coordination, and office management, with plenty of room to grow and shape the scope based on your strengths.
If you’re proactive, detail-obsessed, tech-savvy,and thrive in organized chaos, this role is for you.
What you’ll do
You’ll be the operational backbone supporting leadership and helping scale the company.
This hybrid role combines executive support, administrative coordination, and office management, with plenty of room to grow and shape the scope based on your strengths.
ExecutiveAssistant role:
Undertake all administrative and back office tasks (URSSAF, DGIP, OPCO, insurance, visa requests, etc.)
Guarantee all pre-accounting to ensure smooth monthly closing and meet all deadlines (Pennylane, Qonto, AGICAP),
Prepare invoices and oversee supplier and client payments
Organize company events (onsite and offsite) in France and abroad
Manage executive & employees travel, booking flights, hotels, and transfers, while anticipating logistical needs.
Provide day-to-day support on HR-related tasks such as onboardings, offboardings, answer employee’s requests and so on (Payfit)
Help structure internal processes (Drive, Notion) and ensure smooth internal communication
Occasional and ad-hoc support on internal projects (e.g., GDPR, BPI funding files, CIR and CII documentation)
Office Management:
Oversee the smooth running of the offices in Paris, Lyon, NYC and London
Coordinate with HR, operations and suppliers (supplies, budget, maintenance)
Act as key liaison with the executive committee.
Ensure clear and prompt communication, with company executives and follow up appropriately, following processes already in place.
Help cultivate a great workplace culture and contribute to internal events
This role is evolving and can expand based on your skills, initiative, and interests.
Who you are
You're not just organized, you're a master of clarity, structure, and follow-through.
You know what it means to work in a fast-growing, demanding environment and thrive under pressure.
Must-haves:
Bachelor’s degree (or higher) and 5+ years experience as EA/OM in a scale-up, or high-performing environment (tech, finance, consulting)
Full fluency in English (C1+) and French
Deep familiarity with tools like Google Workspace, Slack, Notion, Pennylane, Qonto, Payfit, AGICAP
Solid financial & HR admin capabilities
Must have knowledge of the SYNTEC collective agreement
Proven ability to multitask, prioritize, and handle sensitive info with discretion
Traits Sought:
Hyper-organized and detail-obsessed
Strong ability to prioritize and meet deadlines
Strong interpersonal adaptability — able to communicate positively and seamlessly with employees across different cultures, time zones, and personalities; a true ‘chameleon’ who adjusts their communication style to each audience
Proactive, autonomous, and solution-oriented
Reliable, trustworthy, and discreet
Clear communicator with excellent grammar, written and oral (EN + FR)
Salary/Perks
Meal vouchers:
€10/day, with €5.50 covered by Formance (optional).
Health insurance:
Full coverage by Formance (Alan Blue plan).
Public transport:
50% reimbursed.
Remote work allowance:
€50/month + €500 one-time setup bonus.
Equipment:
Latest MacBook Air or equivalent provided.
Hybrid remote work policy
About FORMANCE
Formance is building the next-generation financial infrastructure — open-source, developer-first, and built to power the most ambitious fintech products of tomorrow.
Backed by top-tier investors, we’re a post-Series A company based in the US and France, experiencing rapid growth with offices in Paris, Lyon, NYC and London.
