Part-time / Temporary Employment (3 days a week - onsite) Starting date ASAP Orchestrade is a highly successful US-based fintech software vendor embarking on an exciting growth journey after significant recent investment in new products, people, and capabilities.
Our software is a modern, performant, and interoperable platform used by some of the world's top banks, hedge funds, energy, and commodity traders to run their trading and investing businesses.
The HR OfficeManager is responsible for effectively running the Paris (40 EE's) and London (15 EE's) growing offices and will work closely with Office/HR Managers in the US Office and Happiness Management The OfficeManager plays a crucial role in ensuring the smooth operation of both the London and Parisoffices.
By efficiently managing facilities, supplies, budgets, and office events, you'll create a positive and productive work environment for all employees.
The OfficeManager will be responsible for overseeing the daily operations of the London and Parisoffices, ensuring efficient facilities management, supplies procurement, and vendor management.
â? Facilities Management:
Oversee the maintenance and cleanliness of the office environment in both London and Paris locations.
Coordinate repairs or replacements for office supplies, equipment, and facilities, including IT equipment and stationery.
â? Supplies Procurement and Vendor Management:
Manage the procurement of office supplies and equipment.
Liaise with vendors to ensure timely delivery of supplies and services.
Check and approve invoices related to facilities management and supplies procurement.
â? Financial Management:
Work closely with the Finance department to manage office budgets effectively.
Ensure cost-effectiveness in all office-related expenditures.
Adhere to company policies and procedures regarding budget management.
â? Mail Handling:
Handle incoming and outgoing mail efficiently.
â? Coordination of Office Events and Meetings:
Coordinate office events, meetings, and employee activities to foster a positive work environment.
Attributes/Skills Required Strong organizational and multitasking skills, be ready and willing to do tasks that are not on the and that you were not trained for.
You need to be hands-on and ready to act on unexpected events.
Sensitive to people and their needs without overcrowding them.
Able to prioritize when you have several emergencies at once.
Adaptable is the watch word.
Proven experience in a startup as an officemanager/HR or in a similar administrative role Fluent in English and French Excellent communication and interpersonal abilities:
you must be a people person and willingness to go the extra mile â? Proficient in Microsoft Office Suite and other relevant software applications â? Knowledge of basic financial management principles â? Ability to work independently and collaboratively in a fast-paced environment Benefits:
RTT Restaurant tickets 50% of NAVIGO pass Orchestrade Paris Expérience souhaitée
