Assistant HSED Design and implementation of an Assistant for HSE Design and Process engineer teams (around 10 persons, 10 for process) to be performed by the consultant on Ruwais LNG EPC Project.
Assist the leads for the budget, planning of activities and other administratives activies:
Maintain and follow-up, on a real time basis, with the input of the lead and deputy leads, the deliverables list tool (Aveva) Assist the lead and deputy lead in the set-up of the planning follow-up tool (Janus) Assist the lead and deputy lead in the population of the planning tool with issue dates (through Janus) Assist the lead and deputy lead in the population of the planning tool with reforecast dates (through Janus) Provide to Leads coming week/month look ahead Assist the lead and deputy lead for the issuance of Minutes of Meetings and follow up of actions (AMT tool) Assist the lead and deputy lead booked manhours follow up Assist the engineers for the quality of the work performed by the teams on the project:
Assist the engineers in Electronic Document Management System (Gaia) filing Assist the engineers to update the documentation with last templates available Properly file the client comments and TP answers in Document Database on a real time basis Dispatch to the Leads concerned on a real time e-mails from Document Control (diffusion of notifications of deliverable, client comments..
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) and client comments follow-up Create and update on a real time basis the table of client comments follow-up Create and update on a real time basis the HSE reviews statistics table Create and update on a real time basis the HSED actions tracking table Technical activities:
Establish the deliverables numbering according to Technip Energies and client rules Assist the team in follow up of the vendor documentation:
dispatch of notifications to unit leads, consolidate inputs from leads to populate the vendor follow-up tool (Vendor DataBase) Assist the Deputies in following up the HSED drawings:
transmission of the files, checking of the documents Organise with the project secretary the process and HSE Design reviews meetings Responsible for administrative assistance of the HSE Design and Process engineers working on the project:
Ensure adequate working environment for the teams (workstation, software ) through coordination with Project Secretaries Organise moving of people (in and out) and ensure logistics (pens, papers, office materials orders) in coordination with Project or department head Secretaries Follow-up:
vacation planning, installation/office organisation in the task force and removal, mobilisation sheet form completion, badge / floor access for residents and subcontractors..
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Organise meetings Organise travels Reporting Prepare, with the input of the staffs, the weekly/monthly reports REQUESTED QUALIFICATIONS The services to be performed by the consultant require the following skills and experience:
Advanced knowledge of Microsoft office suites (Excel, Word, Powerpoint) Knowledge of databases management (Sharepoint, EDMS, GAIA..
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.) Good communication Fluent English (writing of technical documents, minute of meeting, ) Good relationship EP2CENERGY Paris Expérience souhaitée
