Key PurposeTo provide high quality PA support, both business and personal, and assist with managing the Senior Executive’s day-to-day activities – this is an office-based roleThe role will be very varied day to day.
Candidates must be able to conduct themselves in a business environment with the utmost professionalism and be able to work with personal staff, family and friends where necessary.
It requires someone to be very involved in the senior executives day to day life and therefore needs absolute discretion a certain amount of versatility Key Accountabilities Organising and managing diary schedule, co-ordinating meetings, booking rooms and preparing required paperworkDealing with personal and business travel requirements, booking flights, accommodation, cars, chauffeurs, transfers, and visasCo-ordinating social events, booking dinners, sourcing venues, and managing logistical requirementsManaging property portfolio, including property abroadRunning errands, and any other duties upon request ( E.g.
Helping to source and purchase gifts for birthdays and other occasions regularly )Taking minutes and actions for internal meetingsTasks relating to the family and the smooth running of the household from time to time including booking personal and family appointmentsAccurate and confidential management of all correspondence (emails, calls, and mail) and maintaining an effective filing systemPreparing expenses (company credit card)Maintaining service / maintenance for vehicles, including scheduling MOT inspection, service etc.Maintaining and protecting confidentiality regarding all aspects of Senior Executive and company informationSkills & CompetenciesGreat problem-solving and decision-making skillsThorough, logical, disciplined, and detailed style of workingExcellent organisational and time management skillsExcellent communications skills (written and verbal)Self-starter and proactive, with the ability to work under pressureAbility to handle confidential information with discretion and professionalismVersatility to switch between business and personal tasks and ensure consideration applied to prioritisations both set and implied Knowledge & Qualifications2+ years’ experience as a PersonalAssistantExcellent knowledge of MS Suite – Word, Excel, PowerPoint, OutlookExperience working a financial services organisation would be advantageous Personal Attributes Business Sense - Has a strong business sense and can decipher priorities and make sound judgment calls when neededService Focus - Dedicated to meeting the expectations of the Senior Executive and by maintaining effective relationships with external and internal partiesResilience – Able to work under pressure, with ability to maintain composure and positively manage change and unforeseen situationsCREDIT Values Values - CREDIT C Customer Customers are our primary focus R Results Results matter, create value every day E Energy Energy is contagious, Share it! D Development Developing our people makes us different I Invent Invent the solution, be proactive T Teamwork Together we can build the business LinkedIn WatfordEngland
